Facility Time Reports due at the end of July

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13 Jul 2018

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31 July marks the deadline for eligible employers to submit their ‘facility time reports’. The reports are a legal requirement, and like the Gender Pay Gap reports, companies who fail to produce them will face legal consequences.

What are they?

Facility Time Reports are reports that detail the agreed time off for employees to carry out trade union roles. They must cover the period beginning 1 April and finishing 12 months after, each year. It must document paid time off provided to trade union representative for trade union duties and activities. Like Gender Pay Gap reports, they will be required annually, and eligible employers must provide a report each year by the 31 July deadline. The purpose of the reports, according the government, is to “provide a framework for open and transparent monitoring.”

What should it include?

The report should include:
  • The number of trade union representatives in your organisation
  • The percentage of time spent on facility time
  • The amount spent on facility time
  • The percentage of paid facility time spent on paid trade union activities
For full details on what is required within the report, visit the government page on facility time reports

Do I need to provide a report?

If you are a public sector employer with at least one trade union representative and 50+ employees, you must provide a Facility Time Report. The report should be posted on the company website, as well as the government website. Although facility time can mean a number of different things to various employers, for example, it may be that one of your employees takes a certain amount of time a month to focus on union duties, the time spent does not impact your obligation to report. You do not need to provide a report for years prior to April 2017.

Expert Support

If you are unsure how to proceed with your facility time report, or have a query and are unsure where to turn, speak to an expert on 0808 145 3377

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