How to Get Statutory Maternity Pay: A Guide

Clare Parkinson

blog-publish-date

03 Aug 2018

blog-read-duration

UK law protects employees who are having a baby with both maternity leave and—the subject of this article—Statutory Maternity Pay (SMP). With that in mind, here's how to get Statutory Maternity Pay.

When a pregnant employee meets certain criteria, she qualifies for Statutory Maternity Pay.

Here's How to Get Statutory Maternity Pay

  • She must be on your payroll in her "qualifying week". The qualifying week is the 15th week before the EWC. The EWC is the expected week of childbirth.
  • She must give you 28 days' notice of the date that she wants to start her Statutory Maternity Pay.
  • A pregnant employee must give you proof that she's pregnant, i.e. a doctor's letter or a maternity certificate. Midwives and doctors normally issue these documents around 20 weeks before the EWC.
  • She must earn an average of at least £116 (gross, not net) in an 8-week "relevant period". When your employee gives birth to her baby before or during her qualifying week, the 8-week relevant period is the period between the last normal payday on or before the Saturday of the week the baby is born, and the day after the last normal payday falling at least 8 weeks before.

Your employee should give you her proof of pregnancy within 21 days of the start date of her Statutory Maternity Pay. You retain the right to accept her proof later than this if you want to.

Always keep records of proof of pregnancy. If your employee doesn't give you the right amount of notice and doesn't have a reasonable excuse, you can refuse to pay her SMP.

Additionally, if you haven't had proof of pregnancy after 13 weeks of your employee receiving her SMP, you can refuse to continue paying SMP. Employees without 26 continuous weeks of working for you will need to claim maternity allowance.

How Long Must You Work to Get Maternity Pay?

Employees must have worked for you for at least 26 continuous weeks up to any day within their "qualifying week".

How Much Maternity Pay Do You Get?

You can use our simple and free maternity pay calculator to work out your maternity pay entitlement. SMP usually last for 39 weeks. During the first six weeks, you pay your employee 90% of her average weekly earnings (AWE).

You must pay her £145.18 per week for each of the remaining 33 weeks (or 90% of her AWE if this figure is the lower amount). Tax and National Insurance deductions apply as normal.

If you were to pay your employee's SMP as a lump sum, your business and your employee could end up paying more in National Insurance contributions (NICs).

If your employee's pay period includes the month of April, you should be aware that pay rates will increase.

You will need to re-evaluate the lump sum to include the increase in what you owe her. You must not pay SMP in benefits or other non-cash payments.

You can also pay your staff occupational maternity pay.

What Happens if an Employee is Sick During the SMP Period?

You don't need to pay her Statutory Sick Pay (SSP), just continue paying Statutory Maternity Pay.

If she returns to work during her Maternity Pay Period (MPP) and has to go on sick leave during the period, pay SMP and not SSP.

What Happens if the Mother or the Baby Dies?

If your employee passes away during her Maternity Pay Period, you should pay SMP for the week in which she dies. After that, you don't have to pay SMP. However, if the baby dies during the pay period you still need to pay Statutory Maternity Pay as normal.

A stillbirth occurs when the baby is stillborn after the 24th week of pregnancy. You must pay SMP and grant maternity leave to your employee if she suffers a stillbirth. Unfortunately, you should request evidence, i.e. a stillbirth certificate.

You can acquire this from the registrar. The attending midwife or doctor could also provide the documentation.

Talk to an Expert

For more information about how to get Statutory Maternity Pay, speak to our employment law experts on 01455 858 132.

About the Author

Clare Parkinson has over 20 years’ experience in the Croner Reward business. As Business Manager, Clare leads a team of Reward Consultants who specialise in the delivery of pay and grading related advice, including tailored pay benchmarking and gender pay reports.

Over the years, Clare has contributed to various industry publications on topics such as gender pay, executive remuneration and market pay trends.

Free to Download Employer Resources

  • How To Guide: Helping Employees with the EU Settlement Scheme

    FREE DOWNLOAD

    How To Guide: Helping Employees with ...

    Read more
  • Sample Risk Assessment Template

    FREE DOWNLOAD

    Sample Risk Assessment Template

    Read more
  • Upcoming Employment Law Changes - 2019/20

    FREE DOWNLOAD

    Upcoming Employment Law Changes - 201...

    Read more
  • Tribunal Quarterly Statistics Analysis

    BLOG

    Tribunal Quarterly Statistics Analysi...

    Last week, the Ministry of Justice released the quarterly statistics for employm...

    Read more
  • How Does Time in Lieu Work?

    BLOG

    How Does Time in Lieu Work?

    You’ll most commonly use time off in lieu (TOIL) when you require employees to w...

    Read more
  • Corporate Manslaughter: What You Need to Know

    BLOG

    Corporate Manslaughter: What You Need...

    Until 2008, it was both difficult and rare to convict a corporation for a crimin...

    Read more
  • Solicitors Benevolent Association

    CASE STUDY

    Solicitors Benevolent Association

    “The reason for using Croner was the high-profile track record and the credibili

    Read more
  • John Taylor Hospice

    CASE STUDY

    John Taylor Hospice

    “A large number of the queries are around employment law and rights in areas suc

    Read more
  • Motorsport Industry Association

    CASE STUDY

    Motorsport Industry Association

    “I’m so happy with the service Croner provide, I’d be hard pressed to find a fau

    Read more

Ready to focus on what you do best?

Get your free consultation and speak to an expert today.