First Aid at Work Regulations

All workplaces, no matter the size, industry or location, need first aid. However, the nature of your business might mean you need extra measures. Croner’s experts are here to tell you everything you need to know.

 If you require immediate support regarding first aid in the workplace, get in touch with one of our experts on 0808 501 6651.

When is first aid at work needed?

No employee is immune to injury or illness. As an employer, you’re responsible for the safety and wellbeing of your staff. It’s your duty to ensure that adequate measures are in place to handle any illness or injury that occurs in the workplace.

That doesn’t mean you have to turn your workspace into a GP’s office. But, there is a minimum first-aid provision for workplaces that you legally have to comply with.

If you haven’t already, it’s worth conducting a first-aid needs assessment as part of your overall risk assessment. This will determine if your employees are at heightened risk of illness or injury. If they are, you should consider actions such as:

• Additional first-aiders
• Additional training on specific hazards/injuries
• Additional first-aid equipment
• Creating a first-aid room

What is the law on first aid at work?

The minimum provision is:

• A suitably stocked first-aid kit
• An appointed, competent person to oversee first-aid arrangements
• Accessible information for all employees on first-aid arrangements

There are no first aid at work regulations that dictate when you need a first-aider or how many you need. However, there is guidance available via the HSE. For example, if your employees work shifts, work at height, or sites with several buildings, you may need extra first-aiders.

Similarly, if the workplace contains chemical, dangerous machinery, or other hazards, you’ll need to increase resources accordingly.

What should be in a first aid kit at work

Again, there’s no mandatory list of items. Assess your workplace’s risks and add appropriate items. In a low-risk environment, you should include:

• A leaflet or booklet on basic first aid
• Individually wrapped, sterile plasters of assorted sizes
• Two sterile eye pads
• Six safety pins
• Four individually wrapped triangular bandages
• Six medium-sized, sterile, unmedicated wound dressings
• Two large, sterile, unmedicated wound dressings
• Several pairs of disposable gloves

These are merely guidelines. You should conduct and periodically review your first-aid needs assessment to see if your first aid kit can appropriately respond to all eventualities.

First aid at work training requirements

Your assessment might find that you don’t need a trained first-aider on the premises. If so, you should still appointment someone to take charge of first-aid arrangements. That way, in the unlikely event an accident or sudden illness does occur, there’s someone to take charge.

However, if your assessment finds that you do need an on-site first-aider, you’ve got to start thinking about training.

Depending on the work environment, you may need someone trained in first aid at work (FAW) or emergency first aid at work (EFAW).

EFAW training means employees will be able to administer emergency first aid at work. FAW training has the same content as EFAW, but allows the first-aider to respond to a range of specific illnesses and injuries.

It’s strongly recommended that all of your first-aiders undertake annual refresher training.

Mental health first aid at work

When it comes to first aiders, employers often overlook mental health.

And yet, some bigger businesses employ mental health first aiders with the sole purpose of looking after staff wellbeing.

But is this a requirement? And, who should you train to be a first aider?

Are they a legal requirement?

In short—no, it’s not a legal requirement to have mental health first aiders. However, you are legally required to ensure the health, safety and welfare of all employees. This includes their mental health.

The Health and Safety Executive (HSE) has updated its first aid guidance. It now states that companies should consider ways to “manage mental ill health in your workplace which are appropriate for your business.” This can include actions such as:

• Providing information or training for managers and employees,
• Employing occupational health professionals,
• Appointing mental health trained first aiders and
• Implementing employee support programmes (EAP)

Who can train as a first aider?

Anyone can train as a mental health first aider. It’s generally a two-day qualification designed to teach individuals how to spot the symptoms of mental illness. The course should offer initial help, much like providing physical first aid. Mental health first aiders are then able to guide people towards additional support. This support might be through your existing EAP or speaking to their GP for treatment through the NHS.

Training employees to become mental health first aiders is beneficial in promoting awareness of mental health. This can, in turn, reduce the stigma. All employees can benefit from attending mental health awareness courses. These don’t necessarily come with a qualification, but will touch on the causes of ill mental health, triggers and how they can be identified. This training should not be expected to replace professional help.

How else can I manage mental health in my workplace?

Training is not the only way that employee mental health should be tackled by your organisation. Existing wellbeing policies should also have a section on mental health. You should distribute information on how your organisation supports employees with mental health issues.

Should you require further information relating to enabling your staff to gain access to an EAP advice line, we are able to assist.  Our EAP service provides competent support covering a wide range of topics, including:

• Stress and anxiety
• Depression
• Family issues
• Financial and tax issues
• Legal issue
• Bereavement

What do I do if an employee is suffering now?

If you have an employee that is currently struggling with work-related stress, a stress risk assessment needs to be completed. Currently, there is no requirement to report work related stress absences under RIDDOR. However, there are a number of industries that are recording the absences as best practice and for benchmarking purposes (such as the NHS for example).

The HSE have produced a comprehensive step by step work book

Get expert advice

It’s important to inform your employees of the arrangements you’ve put into place. Put up notices that tell your staff who the first-aiders (or appointed persons) are, and where to find the first aid kit.

If you have employees with reading or language difficulties, you’ll need to make special arrangements so the information is accessible.

If you need further information or have a query about first aid, you can find more information on the first-aid web pages of the HSE’s website, or you can speak to a Croner health & safety expert on 0808 501 6651.

Equally, you can ask Croner BrAInbox to receive fast and reliable answers to your health and safety regulations questions.