How BrightHR Helps You Manage COVID-19 in Your Workplace

BrightHR Team

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20 Mar 2020

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It doesn’t matter which sector you’re working in, how big or small your business is, or whether you’ve sufficiently prepared, Coronavirus will impact your organisation. During these trying times, we wanted you to know that Croner is committed to helping you and your business.

Here, we break down how our BrightHR software and services can help support your company.

Software: BrightHR

Log sickness with ease

The government recently announced that, for companies with fewer than 250 staff, they’ll refund Statutory Sick Pay (related to coronavirus) for up to two weeks.

While emergency legislation hasn’t been updated to cover this yet, it’s important that you start keeping a record of all coronavirus-related absences in your workplace. And BrightHR’s software makes it easier for you to do this.

Whenever an employee’s off work because of the coronavirus, you can log their absence type as ‘Sickness’ or ‘Other’. Then in the notes, you can jot down whether they have symptoms or are self-isolating as a precaution.

For example, if an employee’s self-isolating but continuing to work, you can log their absence as ‘Other’ and record their status in the notes.

To get a clear record of all absences including both fixed and variable hour employees, download the Absence Report in BrightHR. You can filter the report by absence type and see any notes made against ‘Sickness or ‘Other’ absences.

We also wanted to let you know that we’re working round the clock to add a new feature that tracks working status for employees who are working from different locations. We’ll update you with more information soon.

Update staff on rota changes

It’s likely that the COVID-19 outbreak will impact your usual schedule and mean that you’ll have to change your rota more frequently. Keeping everyone updated on the changes is challenging but you don’t need to worry, because BrightHR will update your staff for you.

Whenever you make a change to your rota because of coronavirus-related absences, BrightHR sends an automatic push notification to your staff—so they always know where to turn up and when.

Access documents remotely

BrightHR’s secure cloud-based software makes it easier for your employees to access essential documents remotely, which is especially important if your staff are working from home.

You can upload new files as and when your people need them, and as BrightHR’s document storage is unlimited, you don’t have to worry about running out of storage space.

Software: Blip

Clever clocking in and out app

As a result of the COVID-19 outbreak, having staff working from home has become more of a reality for everyone. To help you manage remote working in your business, we’ve worked tirelessly to bring forward our new Blip release.

Our new geolocation feature will now be available to you in the next few days (you’ll get a notification in the app) and it’ll make it easier for you to track your employees’ hours and working location when they’re working remotely.     

You can download the Blip app now on on iOS and Android, if you haven’t already.

Download timesheet reports

To help you keep a record of your staff working hours (whether at home or in the office), you can download a Blip timesheet report through BrightHR.

As it’s an early access feature, you’ll have to enable it in BrightLabs. To do this, head to Settings, select the BrightLabs tab and click Enable next to Blip timesheet report.

Once you’ve done that, head to Reports and find the Blip timesheet and select Generate new report. From there, you can choose a date range and the employees you want to include in the report. Save it as a CSV file to finish.

Croner services

24/7 employment law advice

Croner customers can call our employment law experts 24 hours a day, 7 days a week for advice on the COVID-19 pandemic.

Our qualified, UK-based advisors can give you practical and up-to-date guidance on such things as SSP, working from home, and self-isolation.

Call them now on 01455 858 132 or contact us online and we’ll call you back.

HR document and template library

Croner customers also have access to expertly-written content & resources relating to the coronavirus. Here are just some of the resources available to you right now:

  • Coronavirus Q&As
  • Coronavirus E-Guide
  • Coronavirus Checklist
  • COVID-19: An HR Perspective
  • COVID-19 Policy

To download up-to-date policies and guides on the coronavirus, log into your BrightInform now.

We’ll also be constantly updating our toolkit with new guides and templates to make sure you have the latest information on the COVID-19 pandemic—so bookmark the page and check in regularly.

Employee Assistance Programme

It’s extremely important during a crisis such as this one, that you safeguard your employees’ mental health as well as their physical health.

That’s why we offer an Employee Assistance Programme (EAP) in parternship with Health Assured. This service will give your employees and their immediate families access to a 24/7 confidential care line for physical and mental health support.

And remember, this service is available to you too. So if you’d like to speak to someone about any of the difficulties you’re facing right now, you can get confidential and compassionate support from our qualified counsellors.

Not using BrightHR?

To find out more about our BrightHR software and services and how they can help you manage COVID-19 in your workplace, call us now on 01455 858 132.

About the Author

Manage your staff at the click of a button with award-winning BrightHR software.

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